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required documents

Prepare in folders as outlined below.

Share via DropBox (or file share).

  • Certified payroll:

                  - Weekly or Monthly summary for the whole job (sample).

                          - Total labor cost including all benefits
                          - Type of employee (ie. apprentice, journeyman, etc)
                  - If summary is not available, provide full certified payroll.

                  - Job Cost Labor Report for the entire project (Total labor + hours)

  • Wage Rates: approved corresponding rates from project start date - present.

  • Requisitions:

                  - Payment summary in Excel, if available (sample).

                  - All Requisitions front page only.

                  - All SOV's in xls format.

                  - SOV Labor % Factor per line

                          - OR General Labor % Factor used in estimating

                          - ie.  SOV Line Total = $100k.

                                  Labor factor = 65%.  Total Labor Value = $65k.

                  - Mark each SOV Line Items that involved labor.

  • Original Substantial Completion Date:

                  - NTP, Award letter, schedule, contract, etc.


  • Management (for each delay year):

                  - W2/year & 1-paystub/year for the following staff on this project:
                  - Senior PM, PM, Asst PM, Cost Control, Admin, Foreman/Super


  • Material Escalation: costs at bid vs. time of purchase during delay period.

                  - Required only if you have material escalation.

  • Insurance: General Liability rates for policy cost calculation.

                  - Rates from 2-year prior to project start date to present.

                  - It may be best to get a letter from your Insurance Broker.

                  - Invoices for any project specific insurance (if applicable).

  • Entitlement: narrative of losses (submit 2-3 weeks after above items)

                  - Portions of meeting minutes acknowledging agency delays

                  - Letters, correspondences, emails.

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